To all members,
A Special General Meeting and the Annual General Meeting of the Latrobe Valley Eight Ball Association will commencing at 7:00pm. The business to be considered at this meeting is set out in the Meeting Agenda below. The sign in book will be available from 6.45pm.
Please encourage your team members to come along as every member has a right to vote and speak at any General Meeting held by this Association. We would like as many members as possible to attend this meeting.
This notice and meeting has been and will be conducted in accordance with;
Special General Meeting Agenda
Constitution Rule 13. Special General Meetings (Pg.5)
This meeting has been called to address a number of Special Resolutions being put forward by the member Andrew O’Neill with regards to the By-Laws of this Association. It is in the interest of members considering to be future Committee members and also for members of the Association to know what direction the members choose to take for the Association before the Annual General Meeting, where the election of office bearers takes place. It also gives members in teams notice on how the forth coming seasons will play out with regard to these Special Resolutions.
0. Sign In/Register:
1) Ready 6.45pm.
2) Everyone who attends the meeting SHALL sign the sign in book.
1. Chairman:
1) Opens meeting 7:00pm.
2) Welcome and Address.
2. Attendance:
1) Roll call of Members, Guests and Observers.
Quorum met in accordance with Constitution 17.2 The quorum for a General Meeting is the presence of fifteen percent (15%) of the members entitled to vote under these rules.
3. Quorum:
1) Quorum met with _____ members in attendance of the 124 members of the Association (15% of 124 = 19 members).
4. Apologies:
1) Note if there are any.
5. Notice of Motions
Special Business Received - Special Resolutions
By-Laws:
1. Groupings
1) 36. Point System Amendment/Additions
36.1, 36.2 (36.2.1.1, 36.2.1.2, 36.2.1.3, 36.2.1.4, 36.2.1.5) & 36.2.2;36.3 New Players (36.3.1 & 36.3.2);
36.4 Ranking Average Additions (36.4.1, 36.4.2, 36.4.3 & 36.4.4);
36.5 Handicap Amendment/Additions (36.5.2);
2) 45. Emergency Players Amendment (45.1 & 45.1.1).
3) 38. Draw Amendment (38.2).
4) 52. Draw Amendment.
2. Motion
1) The Committee may make adjustments to the Team Handicap Table for the Summer Competition 2023 if the Committee deems it necessary.
Moved: Andrew O’Neill
Sec: Wayne van Heerewaarden
Please refer to the Association web site for full details of proposed Special Resolutions.
6. Around the floor:
1) Held over to the AGM
7. Next Meeting:
1) Annual General Meeting directly follow closure of this Special General Meeting.
8. Meeting Closed:
1) Time/Duration
Next Association Meeting
Constitution 12. Annual General Meetings (Pg.5)
(Meeting to be recorded)
1. Sign In/Register:
3) Ready 6.45pm.
4) Everyone who attends the meeting SHALL sign the sign in book.
2. Chairman:
3) Opens meeting Time.
4) Welcome and Address.
3. Attendance:
1) See Special General Meeting.
Quorum met in accordance with Constitution 17.2 The quorum for a General Meeting is the presence of fifteen percent (15%) of the members entitled to vote under these rules.
4. Quorum:
1) See Special General Meeting.
5. Apologies:
1) See Special General Meeting.
6. Correspondence:
Constitution Rule 12. Annual General Meetings 12.4.1 to confirm the minutes of the previous Annual General Meeting and of any Special General Meeting held since then; and
7. Previous Minutes:
1) 47th Annual General Meeting 12th Apr, 2022
Business Arising
Moved & Accepted
2) 1st Special General Meeting 12th Apr, 2022
Business Arising
Moved & Accepted
3) 2nd Special General Meeting 31st Aug, 2022
Business Arising
Moved & Accepted
Constitution Rule 12. Annual General Meetings 12.4.2 to receive and consider the annual report of the Committee on the activities of the Association during the preceding financial year; and
8. Around the Committee:
1) Presidents Report:
Business Arising
2) Vice Presidents Report:
Business Arising
Constitution Rule 12. Annual General Meetings 12.4.3 to receive and consider the financial statements of the Association for the preceding financial year submitted by the Committee in accordance with Part 7 of the Act; and
3) Treasurers Report:
Business Arising:
Moved & Accepted
4) Secretary’s Report:
Business Arising
5) Scorers Report:
Business Arising
6) Publicity Members Report:
Business Arising
7) Ordinary Member Report:
Business Arising
Constitution Rule 12. Annual General Meetings 12.4.4 to elect Officers of the Association and the Ordinary Members (if any) of the committee;
9. Election of Office Bearers: (2 year alternating positions)
1) President
2) Vice President (Rosa Payne: incumbent member)
3) Treasurer
4) Secretary (Andrew O’Neill: incumbent member)
10. Election of Ordinary Members: (Optional 1 year position)
1) Scorer
2) Publicity Member
3) Ordinary Member
Constitution Rule 12. Annual General Meetings 12.4.5 to confirm or vary the amounts (if any) of the annual subscription and annual affiliate subscription.
11. Annual Subscription Fees:
1) Pool Victoria Affiliation
2) LVEBA Annual Subscription:
3) LVEBA Match Fees (set by Committee)
Constitution Rule 12. Annual General Meetings 12.5 The Annual General Meeting may also conduct any other business of which notice has been given in accordance with these Rules.
12. Special Business:
1) Summer Competition Forfeits.
2) Pool Victoria Delegates Report.
3) International Rules & World 8 Ball Rules.
4) Country Cup: Wonthaggi 2023 & LV8BA 2024.
5) Winter Competition: Teams & Groupings.
6) Calendar Year: Start Date, Rounds, Finals & Meetings.
7) Scorebooks:
8) Any other business.
13. Around the floor:
1) Using the sign in book. General questions only, No motions.
14. Next Meeting:
1) Date & Place.
15. Meeting Closed:
1) Time/Duration
Regards
LV8BA Secretary - Andrew O’Neill
